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Dear Service Provider, 

In certain exceptional circumstances, a service may apply to retain a child’s funding under NCS/ECCE/the CCSP Saver Programme beyond the standard 4 weeks non-attendance allowed under the scheme/programme rules.

Service Providers wishing to apply for Special Circumstances to retain a registration beyond 4 weeks of continuous absence up until 6 weeks, are required to complete an Exemption Request for Continuous Absence due to Special Circumstances declaration form, downloadable from the Programme Documents section of the Early Years Hive (for ECCE and NCS) and PIP Resources (for CCSP Saver). Please also find the form attached here.

One form will be applicable to NCS, ECCE and CCSP for applying for a continuous absence exemption. The form is to be signed by both the service provider and the
parent/guardian.

Please ensure to include the applicable reasons for the child’s absence and clearly specify absence dates. Once complete, please attach the declaration form to the child’s registration on Hive/PIP for Pobal to process.

Please note absences extending beyond 6 weeks to a maximum of 12 weeks, will require Pobal to seek acceptable proof of special circumstances. Acceptable proofs may include a letter or medical certificate which can be uploaded onto the system by the provider.

Declaration form Checklist:

• Signed by parent/guardian
• Signed by service provider
• Special Circumstances reason indicated (tick box)
• Absence period/dates specified
• Attach to child’s registration on PIP/Hive
• Provide additional proof medical letter/certificate (If absence extends beyond 6 weeks).

 

Regards,

The Early Years Team

As you are aware, ECCE and NCS providers are contractually required to publish their fees lists:

• in an area accessible to parents
• on any online platform maintained by the Approved Provider for the purpose of advertising its service.

In addition, the contract permits the Department to make those fees lists available through its website.

The facility to provide for the publication of fees lists through scheme websites was not available in the first year of operation of the Early Years Hive portal but is now ready for release.

From Thursday 26 August 2021, your fees lists will be viewable to the public through the NCS parent website.

The fees will be those you have entered into Early Years Hive during the Programme Readiness process, so this will require no further action on your part.

This will better inform parents on their choices with regard to Early Learning and Care and School Aged Childcare (ELC/SAC) and increase the transparency of ELC/SAC costs, supplementing the actions providers have already taken to publish those fees lists.

It will also assist City and County Childcare Committees in their role of monitoring certain fees matters.

All services that have fully on-boarded to the Early Years Hive, are open, and have an active Funding Agreement under NCS and/or ECCE, will have their fees published under the Childcare Search on the NCS website https://www.ncs.gov.ie/en/childcare-search/.

The Department of Children, Equality, Disability, Integration and Youth (DCEDIY) wish to advise that Service Providers can again accept confirmation of the acceptance  of the ECCE, NCS and CCSP Savers ‘Parental Declarations’ by the relevant parent either by email or by hard copy. This is the written agreement between the parent and the Service Provider.

Parents should be given the option of physically signing the agreement or agreeing to it by email. Parents who wish to avail of the email option should:

• be advised that in regard to data protection, the use of email is a less secure option as this will involve the sharing of personal data over the internet via emails,
• be asked to reconfirm the appropriate email address to use.

The Service Provider should ensure that the correct Parental Declaration issues via the reconfirmed email address to the appropriate family. Providers are reminded that they agree to only process shared personal data for the implementation of the relevant DCEDIY childcare programme.

Parents opting for the email option should be asked to respond to your Parental Declaration email and it should be clear from the email chain that the parents agree to what is set out in their Parental Declaration document. Please see below for instruction on how to email the Parental Declaration.

ECCE – You will have the option to print a Parental Declaration form for each ECCE registration on the Early Years Hive. At this point, choose to save the file on your desktop. This can then be emailed to the parent.

NCS – there is no automated parental agreement available for NCS. Please see this guide on how to create such an agreement. Once you have your template, you can email it to the parent. Please note that a signed copy of the Parental Agreement is required by legislation for NCS.

CCSP Saver - You will have the option to print a Parental Declaration form for each CCSP Saver registration on the PIP Portal. At this point, choose to save the file on your desktop. This can then be emailed to the parent.

Thank you,
Early Years Team

Dear Service Provider,

The code used to identify ELC and SAC services, formally known as the DCYA Ref. Number, has now changed to the Service Ref. Number.

Going forward, you will be asked for your Service Ref. Number when contacting the EYPC and you may have encountered this already.

This change has already automatically taken place on the Early Years Hive and will shortly be occurring on the PIP Portal. There is no action required from service providers except be aware of the new name.

Thank you,
Early Years Team

Minister O’Gorman launches National Quality Guidelines for School-Age Childcare Services

Minister for Children, Equality, Disability, Integration and Youth, Roderic O’Gorman, T.D., has launched National Quality Guidelines for School-Age Childcare Services.

The National Quality Guidelines describe the features of good quality practice in childcare services for school-age children, including both after-school and holiday childcare services. The National Quality Guidelines will be an important resource for the diverse range of services that provide school-age childcare in Ireland today.

This publication is the output of a Working Group set up by the Department of Children and Youth Affairs in line with the first action identified in the Action Plan for School Age Childcare (2017). The Working Group brought together stakeholders and experts in school-age childcare, who worked intensively over an extended period to develop the Guidelines.

These National Quality Guidelines will assist, guide and inspire school-age childcare services to reach beyond the minimum standards set out in regulations. The Guidelines give central importance to children’s rights, child protection and welfare, equality and diversity, and environmentalism.

Speaking at today’s webinar launch, Minister O’Gorman said:

“I warmly welcome the publication of the National Quality Guidelines. These Guidelines will support school-age childcare providers and practitioners to give the best possible care for children.

“We all want to see childcare places that children will look forward to attending, and the guidelines published today will help achieve that. I would like to thank the Working Group for the effort and care they gave to produce this important resource.”

Consultation played a key part in the development of these guidelines. It included a consultation with children in 2016, a consultation with parents and providers in 2019, and a testing of the final draft Guidelines with a number of providers in 2020.

Minister O’Gorman also today published a report on the public consultation that took place to inform the development of comprehensive regulations and quality standards for school-age childcare. The process included an opportunity for public input into an earlier draft of the quality guidelines.

Minister O’Gorman added:

“The publication of the National Quality Guidelines recognises the importance of school-age childcare in the lives of children and families. The consultation process we carried out is part of our commitment to listen to those involved in school-age childcare and ensure that their voice informs new policy”.

The National Quality Guidelines for School Age Childcare Services are available here.

Plans for the roll-out, and training in the use, of the National Quality Guidelines will be announced over the coming months.

Parent & Toddler Group Initiative Grants 2024

Applications for the Parent & Toddler Grants 2024 are now OPEN.     

Would you like to set up a new Parent & Toddler Group in your locality?

A Grant is available, please information and documents below.

Information on Grants Available:

• Applications for funding under this scheme should only be made by P&T Groups that are organised on a not-for-profit basis and involve the participation of parents/guardians to include
• recently arrived parents and children from Ukraine and other countries in the community.
• Grants will normally range from €100 to a total maximum of €1,300. New start up groups may apply for a grant of up to €1, 000; existing P&T Groups can apply for up to €800.
• There is also a maximum of €300 available to operate/establish Buggy Walking Groups.
• Groups are advised to contact their local CCC for further information in respect to this additional funding option (as the maximum allowable funding is €1,300, new groups who are
• applying for €1,000 are eligible to apply for this additional amount).

Funding will be available for:

• Toys, equipment, and books for indoor and outdoor activities, including children’s refreshments.
• Storage for equipment.
• Training for parents, e.g. paediatric first aid, committee skills, parenting courses, facilitated sessions,
• Promotional Leaflets including any required translations.
• Children’s activities, e.g. arts and crafts, music.
• Limited funding will be available towards insurance or rent, up to a maximum of 50% of total funding for existing services.
• Limited funding will be available towards insurance or rent, up to a maximum of 70% of total funding for new services.
• An amount of up to €300 is available for the establishment of buggy walking groups. It is envisaged that these groups, once established, will involve groups of parents/guardians and children meeting for organised walks on a regular basis (a minimum of 6 walking sessions) in their local community.

Funding will not be available for:

• Groups operating out of private homes.
• One off events such as outings, parties and trips.
• P&T Groups with a closing balance of €3,000 or more in the previous year (except where a P&T Group can provide a signed declaration that the funding available to the P&T group is under €3,000).
• Groups who received funding in previous years and did not return the Progress Report and receipts for items purchased.

Additional Information:

• P&T Groups should have a Bank Account/Credit Union or Post Office Account. The money taken at each session, any grants received by the group or money received from fundraising should be paid into the account. Spending on the group’s behalf should be paid for by cheque/draft or electronic means. All transactions involving the group’s money should be recorded and all receipts kept.
• Applications from P&T Groups will only be accepted from groups known to their local CCC.  New groups should arrange to meet an Offaly CCC staff representative prior to application deadline.
• Existing P&T Groups must submit evidence of appropriate insurance with their application.  New P&T Groups should submit evidence of insurance within the first month of receiving the grant.

Documents

Application Guidelines - Parent & Toddler Group Initiative Grants 2024

Applicatition Form - Parent & Toddler Group Initiative Grants 2024

Data Protection Permission Form - Parent & Toddler Group Initiative Grants 2024

For more information contact:  Siobhán Egan M: 085 178 3397, E: This email address is being protected from spambots. You need JavaScript enabled to view it.